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Position: Assistant - Rectorate and Fundraising
Institution: University of Luxembourg
Location: Luxembourg City, Luxembourg
Duties: Provide support with meeting and event logistics. Welcome visitors, sort out mail, handle phone calls. Liaise with the university administration. Follow-up on derogation requests. Follow up on purchase orders, budgets, invoices. Provide support with meeting and event logistics and professional travel arrangements for team. Welcome visitors, sort out mail, handle phone calls. Liaise with the university administration. Oversee donation flow (Fondation to university and to beneficiary) and donations from obituaries. Prepare and take care of various communicaton to donors
Requirements: Bachelor degree or equivalent experience. Several years experience in administration and/or communications. Proficiency with modern office software; knowledge of graphic design tools or willingness to learn an advantage. Fluency in English and French mandatory; German and/or Luxembourgish a plus
   
Text: UOL02637 22-Feb-2019 Company Text The University of Luxembourg is looking within the rectorate and Office of Fundraising for an Assistant - rectorate and fundraising (m/f) Ref: AC-50014101 and AC-50014102 Permanent contract, 40 hours/week Employee status Your Role Rectorate In close coordination with administrative team within the rectorate and reporting to the rector, the Assistant will be in charge of supporting on the following tasks (0.5 FTE), including: Provide support with meeting and event logistics Welcome visitors, sort out mail, handle phone calls Liaise with the university administration Follow-up on derogation requests Follow up on purchase orders, budgets, invoices Provide back-up to the assistants to the vice-rectors Fundraising The Assistant will be in charge of administrative and key donor support functions for the Office of Fund raising (0.5 FTE), including: General administration Provide support with meeting and event logistics and professional travel arrangements for team Welcome visitors, sort out mail, handle phone calls Liaise with the university administration Follow up on purchase orders, budgets, invoices Fundraising back-office Oversee donation flow (Fondation to university and to beneficiary) and donations from obituaries Prepare documentation for governing bodies Donor communications Prepare and take care of various communicaton to donors Develop communication materials like brochure, website and organize fundraising related event and visits Your Profile Bachelor degree or equivalent experience Several years experience in administration and/or communications Fluency in English and French mandatory; German and/or Luxembourgish a plus Excellent communication and organisational skills with attention to details and accuracy Proficiency with modern office software; knowledge of graphic design tools or willingness to learn an advantage Team player, able to work in a multicultural and highly dynamic and changing environment Further Information Interested candidates are invited to send their full applications online (letter of motivation and CV in English) by 22/02/2019. The University of Luxembourg is an equal opportunity employer. Applications will be handled in strict confidence.
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