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Position: Administrative Assistant
Institution: University of Luxembourg
Location: Luxembourg City, Luxembourg
Duties: General secretarial tasks (letter writing, phone calls, emails, organising trips, appointments, welcoming visitors, dispatching). On-boarding and off-boarding of staff members. Organisation of various events: conferences, meetings, visits, symposia. Contacts with the central accounting dept., administrative and budgetary follow-up of research projects. Follow-up of student contracts financed by the budget of research projects. Booking rooms and service providers for events, including catering expenses (meetings, seminars, conferences, PhD defences). Provision of services: purchase orders, follow-up and verifying invoices, travel etc. Incoming and outgoing mail. Managing and ordering office supplies
Requirements: Excellent knowledge of MS office applications and the use of databases. Good working knowledge of the four working languages of the University. Good numerical skills and attention to detail. At least 5 years professional experience in administration
   
Text: UOL02639 27-Feb-2019 Company Text The University of Luxembourg is a multilingual, international research University. Administrative assistant for the research unit ECCS (m/f) F3-50014076 Permanent contract 40hours/week Employee status Your Role In close collaboration with the team in place, the jobholder will be responsible for providing administrative support to the research unit ECCS. The jobholder will support the activities of the unit and its members and will be responsible for general secretarial tasks. Activities: General secretarial tasks (letter writing, phone calls, emails, organising trips, appointments, welcoming visitors, dispatching). On-boarding and off-boarding of staff members. Organisation of various events: conferences, meetings, visits, symposia. Contacts with the central accounting dept., administrative and budgetary follow-up of research projects. Follow-up of student contracts financed by the budget of research projects. Booking rooms and service providers for events, including catering expenses (meetings, seminars, conferences, PhD defences). Provision of services: purchase orders, follow-up and verifying invoices, travel etc. Incoming and outgoing mail. Managing and ordering office supplies Supporting the organisation of research documentation. Contact: For more information please contact Natalie Kirwan, Head of Faculty Administration Tel. 00352 466644 9532. Your Profile At least 5 years professional experience in administration; a secretarial and/or administrative degree is an advantage Excellent knowledge of MS office applications and the use of databases Knowledge of SAP and BI is an asset Good working knowledge of the four working languages of the University Good numerical skills and attention to detail Excellent communication skills, service oriented, team player Professional and collegial, reliable, can do attitude. Further Information Please apply in English by sending your CV and motivation letter ONLINE by 27 February 2019.
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