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Position: Executive Assistant
Institution: University College London
Department: Institute of Health Informatics
Location: London, United Kingdom
Duties: The postholder will manage all correspondence (electronic and paper), will be responsible for extensive diary management, including arranging appointments, visits, preparation for meetings, interviews and other events. S/he will be responsible for the smooth running of the Director’s office, establishing office systems to maximise efficiency, anticipating the Director’s administrative needs and ensuring that all work is produced to the appropriate quality and meets specified deadlines. The postholder will liaise on a regular basis with staff within and outside the HDR UK London and Institute of Health Informatics
Requirements: The successful candidate must be educated to degree level (or equivalent) or have significant experience in higher education or a similar environment. Experience of submitting papers to research publications and using bibliography management tools, excellent interpersonal and communication skills, experience of working with academic staff, experience of project management, experience of committee work and coordinating meetings, and excellent IT skills are among the essential criteria for the role
   
Text: Executive Assistant, - Ref:1782753 Click here to go back to search results Apply Now UCL Department / Division Institute of Health Informatics Location of position London Grade 7 Hours Full Time Salary (inclusive of London allowance) ?35,328 to ?42,701 per annum Duties and Responsibilities The Executive Assistant will be responsible for providing full administrative and executive assistant support for the Director in his two roles as Director of the UCL Institute of Health Informatics, and Research Director of HDR UK London. The postholder will also work closely with the Institute Manager to drive forward the ambitious strategy of Institute of Health Informatics and ensure that there are systems in place for achieving the goals and ensuring all the outputs and impact are captured to help towards our REF return. The postholder will manage all correspondence (electronic and paper), will be responsible for extensive diary management, including arranging appointments, visits, preparation for meetings, interviews and other events. S/he will be responsible for the smooth running of the Director?s office, establishing office systems to maximise efficiency, anticipating the Director?s administrative needs and ensuring that all work is produced to the appropriate quality and meets specified deadlines. The postholder will liaise on a regular basis with staff within and outside the HDR UK London and Institute of Health Informatics, including the Faculty of Population Health Sciences, School of Life and Medical Sciences and central UCL, together with the UCLH NHS Foundation Trust and key external organisations and major charities, such as the Medical Research Council and Wellcome Trust. Key Requirements The successful candidate must be educated to degree level (or equivalent) or have significant experience in higher education or a similar environment. Experience of submitting papers to research publications and using bibliography management tools, excellent interpersonal and communication skills, experience of working with academic staff, experience of project management, experience of committee work and co-ordinating meetings, and excellent IT skills are among the essential criteria for the role. Further Details A job description and person specification can be accessed at the bottom of this page. To apply for this vacancy please click on the 'Apply Now' button below. For an informal discussion about the role or for any queries regarding this advert or recruitment process please contact Wing-Chau Tung (w.tung@ucl.ac.uk) We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level. We will consider applications to work on a part-time, flexible and job share basis wherever possible. Closing Date 28 Jan 2019 Latest time for the submission of applications 23:59 Interview date 4 February 2019 Our department holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality. This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff. Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job. Job Description Apply Now
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