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Position: Personal Assistant (m/f)
Institution: University of Luxembourg
Department: Luxembourg Centre for Systems Biomedicine (LCSB)
Location: Luxembourg City, Luxembourg
Duties: Provide day-to-day assistance and support to the Director, ensuring administrative and organisational matters are carried out in a confidential, sensitive and efficient manner. Receive, prioritise, handle and forward incoming communication to the right person within the organisation. Manage pro-actively the calendar of the Director including his daily commitments and travel arrangements. Organise and plan internal and external meetings. Manage the Director's to do list by keeping the global overview and follow up on tasks
Requirements: Proven administrative experience in a comparable role. Fluency in English is a must. Good knowledge of French and/or German. Luxemburgish is an advantage. The requirement is to be able to adapt to a multicultural and multilingual environment.. Very good communication skills; welcoming, diplomatic and enthusiastic. Excellent organisational and prioritizing skills with attention to detail and accuracy, good analytical and problem solving skills. High level competency in office IT tools. Having good experiences with SAP and being computer savvy is an asset. Ability to juggle multiple tasks with superb accuracy and achieve deadlines under pressure
   
Text: UOL02558 31-Dec-2018 Company Text The Luxembourg Centre for Systems Biomedicine (LCSB) of the University of Luxembourg is a highly dynamic, multilingual and international working environment at campus Belval. To support our scientific Director and management unit we are currently looking for an energetic, highly motivated, conscientious, trustworthy, diplomatic and detail-oriented personal assistant who enjoys making a difference and being part of a team. At LCSB we are passionate about what we do. Because of our continued expansion, we seek qualified candidates who share our vision, values and commitment to superior services. The successful candidate will be proactive, reliable, diplomatic and a team player. The ability to work in a fast paced international academic environment with strong attention to detail is essential. LCSB is looking for a : Personal Assistant (m/f) Ref: 50010921( to be indicated in the application) - (S-STR-4000-00-A) Permanent contract Full time position (40h/week), Employee status Starting date: as early as possible Perform highly responsible and professional services to the Director of the Centre by taking care of all administrative and organisational activities that are enhancing the efficiency of the Centre. Your Role Provide day-to-day assistance and support to the Director, ensuring administrative and organisational matters are carried out in a confidential, sensitive and efficient manner Receive, prioritise, handle and forward incoming communication to the right person within the organisation Manage pro-actively the calendar of the Director including his daily commitments and travel arrangements Organise and plan internal and external meetings Manage the Director's to do list by keeping the global overview and follow up on tasks Support with dossier preparation and writing minutes for administrative and organisational topics Support in creation of reports, presentations and project administration tasks by collecting and analysing necessary information in cooperation with relevant stakeholders Support the Director with his internal and external partners by managing all interfaces of the Director’s office accordingly Compose, check and send out accurate and well-timed internal and external communication on behalf of the Director. Ensure follow-up of communication Coordinate purchase orders, follow up invoices and reimbursement of expenses Your Profile Proven administrative experience in a comparable role Fluency in English is a must. Good knowledge of French and/or German. Luxemburgish is an advantage. The requirement is to be able to adapt to a multicultural and multilingual environment. Very good communication skills; welcoming, diplomatic and enthusiastic Excellent organisational and prioritizing skills with attention to detail and accuracy, good analytical and problem solving skills High level competency in office IT tools. Having good experiences with SAP and being computer savvy is an asset Ability to juggle multiple tasks with superb accuracy and achieve deadlines under pressure We offer Opportunity to be part of an exciting international environment in a young growing dynamic team of highly motivated people A stimulating work environment at Esch-Belval university campus Competitive remuneration Further Information Your application is welcomed online and should include the following documents in ENGLISH: curriculum vitae motivation letter short description of past working experience and future interests Only candidates having applied via our official online system will be considered for this position. Please apply online until 31st December 2018 ( position will be posted until filled). The University of Luxembourg is an equal opportunity employer. Applications will be handled in the strictest confidentiality.
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