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Position: Study and programme administrator for the Doctoral School of Law and Doctoral Training Unit
Institution: University of Luxembourg
Department: Faculty of Law, Economics and Finance
Location: Luxembourg City, Luxembourg
Duties: Inform potential and registered PhD candidates concerning admission to the Doctoral School and DTU, courses, as well as internal procedures, Organise and coordinate courses and seminars, as well as related logistics and travel arrangements for external teaching staff, Handle registrations to courses, record study progress, and accomplish related administrative tasks, Follow up on the budget and expenses, handle invoices and purchase orders, support reporting on externally funded activities, Organise the meetings of the Doctoral School’s council, prepare relevant documentation and follow up on decisions taken
Requirements: The successful candidate should demonstrate a proactive and rigorous attitude, have good communication skills and the ability to plan and work on simultaneous tasks with a sense of priority. Professional Training and/or Education in office management or studies in business administration, law, or related fields. Min. 3 years of experience in administrative work, preferably in a research or academic environment. Insights in project management or budget monitoring would be an advantage. Fluency in English and French are required, knowledge of German and/or Luxembourgish would be an advantage. Proficiency with modern office software, spread sheets and content management systems. Team player, diplomatic & able to work in a multidisciplinary and multicultural environment. Open-minded, proactive, able to multi-task and able to work autonomously. Welcoming and service oriented attitude
   
Text: UOL02503 02-Dec-2018 Company Text The University of Luxembourg is looking within the Faculty of Law, Economics and Finance for an: Study and programme administrator for the Doctoral School of Law and Doctoral Training Unit: Enforcement in multi-level regulatory systems I (DTU REMS I) (m/f) Ref. F2-120019, F2-50011714 Fixed term contract, maternity replacement Full time: 40 hours/week, work time reduction of 10-20% could potentially be arranged Employee status Your Role The selected candidate will provide the administrative and secretarial support to ensure the functioning of the Doctoral School of Law and Doctoral Training Unit: Enforcement in multi-level regulatory systems I. The main tasks are: Inform potential and registered PhD candidates concerning admission to the Doctoral School and DTU, courses, as well as internal procedures, Organise and coordinate courses and seminars, as well as related logistics and travel arrangements for external teaching staff, Handle registrations to courses, record study progress, and accomplish related administrative tasks, Follow up on the budget and expenses, handle invoices and purchase orders, support reporting on externally funded activities, Organise the meetings of the Doctoral School’s council, prepare relevant documentation and follow up on decisions taken, Ensure internal cooperation and communication at Faculty level, with central services and with the project partners, prepare relevant documentation, keep the webpage updated Your Profile The successful candidate should demonstrate a proactive and rigorous attitude, have good communication skills and the ability to plan and work on simultaneous tasks with a sense of priority. Professional Training and/ or Education in office management or studies in business administration, law, or related fields. Min. 3 years of experience in administrative work, preferably in a research or academic environment. Insights in project management or budget monitoring would be an advantage. Fluency in English and French are required, knowledge of German and/or Luxembourgish would be an advantage. Proficiency with modern office software, spread sheets and content management systems. Team player, diplomatic & able to work in a multidisciplinary and multicultural environment. Open-minded, proactive, able to multi-task and able to work autonomously. Welcoming and service oriented attitude. We offer You will work in a dynamic international environment. If you are interested in a new challenge within our University, apply online by uploading your CV and your motivation letter (in English) until 2 December 2018. Further Information The University of Luxembourg is an equal opportunity employer. Applications will be handled in strict confidence.
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