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Position: Research Data Officer
Institution: University of Glasgow
Location: Glasgow, Scotland, United Kingdom
Duties: To support the development and implementation of the College’s research-related strategies, policies and associated initiatives by performing a comprehensive data management and analysis role, particularly to support preparations for the Research Excellence Framework (REF). The post holder will be responsible for analysing, presenting and advising on data from internal and external systems and sources in order to (1) check accuracy and put processes in place to avoid systematic data issues; 2) support the development, implementation and monitoring of strategies and policies related to research and knowledge exchange; (3) facilitate robust preparations for post-2014 research assessment exercises
Requirements: Knowledge of the national and international research environment, including the funding environment for HEIs. High-level and up-to-date knowledge of MS Office packages, especially Excel. Knowledge of IT systems, use of database systems. Experience of working in an academic research environment and/or undertaking research, or supporting academic-research-related activities. Familiarity with bibliometric data. Experience of writing reports and creating and analysing management reports
   
Text: MVLS Research Data Officer Reference Number M00805 Location Gilmorehill Campus / Main Building College / Service COLLEGE OF MVLS Department MVLS COLLEGE OF MVLS ADMINISTRATION Job Family Management Professional & Administrative Position Type Full Time Salary Range Job Purpose To support the development and implementation of the College’s research-related strategies, policies and associated initiatives by performing a comprehensive data management and analysis role, particularly to support preparations for the Research Excellence Framework (REF). The post holder will be responsible for analysing, presenting and advising on data from internal and external systems and sources in order to (1) check accuracy and put processes in place to avoid systematic data issues; 2) support the development, implementation and monitoring of strategies and policies related to research and knowledge exchange; (3) facilitate robust preparations for post-2014 research assessment exercises; and (4) undertake benchmarking activities in support of the improvement of the College’s research excellence. Main Duties and Responsibilities Use specialist skills in data visualisation, data analysis and problem solving to extract, analyse, interpret and synthesise data from internal and external systems and sources preparing reports and putting forward recommendations to help inform policy development, promote the College’s research capabilities and shape College activities supporting the delivery of research-related strategies. Provide concise reports and summaries of this data for presentation at senior committees on a frequent and ad hoc basis. To be a key point of contact for the College for current and future Research Excellence Framework (REF) exercises, or their equivalent. In particular to check and maintain data quality and accuracy in an efficient and effective manner, provide appropriate and efficient reports and advise / liaise with staff Institutes and Schools to deliver REF data requirements. Contribute to the delivery of all future research reviews by advising College senior management on the research data component of the exercise and ensuring that the College’s activities are optimally reflected in relevant reports on staff, outputs, impact, PGR students and research income. Develop and maintain effective working relationships and work in partnership with colleagues across the College, Institutes, Schools and University Services to identify options and recommend improvements to University systems and processes for recording and reporting on research and knowledge exchange data so that senior research managers within Colleges and organisational units have access to robust and useful data to inform the development, implementation and monitoring of research-related and knowledge exchange strategies and policies. In collaboration with the Library, IT Services, Human Resources, Planning and Business Intelligence, Finance and other relevant services and groups across the University, provide input into the design of administrative and database systems so that these capture REF-related data and information for the College effectively such that it can be collated and reported to internal and external stakeholders. Keep up to date with research-related developments in the Higher Education sector and undertake horizon-scanning and trend analysis, considering and analysing trends over multiple timescales, to monitor the College’s national and international position within the sector. Oversee the data checking exercise for the research-related annual statutory returns for the College, in particular HESA (Research Income, Staff and Student returns) and maintain regular monitoring and reporting of the data to ensure all the College’s activities are optimally represented. To clerk meetings relevant to research policy and business intelligence, in particular to clerk the Research & Knowledge Exchange Committee (R&KE) meetings and to pro-actively manage the agenda setting, follow-up on completion of actions from the meetings and prioritise ongoing activities. Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications Essential: A1 Scottish Credit and Qualification Framework level 9, (Ordinary Degree, Scottish Vocational Qualification level 4) or equivalent A2 Knowledge of the national and international research environment, including the funding environment for HEIs A3 High-level and up-to-date knowledge of MS Office packages, especially Excel A4 Knowledge of IT systems, use of database systems Desirable: B1 Post graduate qualification in relevant area Skills Essential: C1 Highly numerate, with a structured and methodical approach to problem-solving and analysis C2 Strong skills in data analysis, interpretation and visualisation, with an ability to evaluate data or information from a variety of different - often complex - sources, provide recommendations on findings and use data to shape strategy and policy C3 Excellent and confident inter-personal and communication (written and verbal) skills C4 Proven ability to work and communicate clearly, concisely and professionally with staff at all levels of seniority, including research and professional-service staff and external funders, government and HEIs C5 Excellent organisation, coordination and time management skills with proven ability to prioritise workloads, and to plan and implement activities to meet tight deadlines with minimal supervision C6 Proven initiative and judgement to resolve problems independently and innovatively C7 Proven ability to cope under pressure while maintaining a high level of accuracy Experience Essential: E1 Experience of working in an academic research environment and/or undertaking research, or supporting academic-research-related activities E2 Familiarity with bibliometric data E3 Experience of writing reports and creating and analysing management reports Desirable: F1 Experience of analysing, managing and reporting data for REF and HESA returns F2 Experience of using Research Management systems F3 Proficiency in or experience of conducting bibliometric analysis in a professional capacity Job Features Dimensions This post will underpin the development of College research-related strategies and policies by providing information and reports to College Senior Management to facilitate the oversight, implementation and monitoring of these. Working in collaboration and partnership with colleagues across Institutes, Schools and University Services to ensure that College’s research and knowledge exchange related data are optimally captured and reported, in order to inform the development, implementation and monitoring of research-related strategies and policies for the College and maximising the College’s submission to the next Research Excellence Framework (REF) exercise Planning and Organising Efficiently plan and prioritise work delegated by the Policy & Business Intelligence Manager. Responding quickly and effectively to all requests from College Senior Management to ensure deadlines are met and service standards are maintained. Forward planning and prioritising own workload and activities on a daily basis and for several months ahead at any time and reacting to changing issues/priorities to ensure outputs are delivered to agreed timescales to meet individual and project deadlines. Decision Making Use initiative, judgement and expertise to decide how best to analyse, interpret and present data and information to inform the development and implementation of research-related policies, strategies and activities and to answer data queries from colleagues across the College and University Services. Lead on the analysis and interpretation of REF-related data and information, providing advice and reports during the preparation of a REF submission and reporting on institutional performance following its outcome. Prioritising workload at any time to meet individual and project deadlines in a dynamic and fast-moving environment. Internal/External Relationships Internal Liaising with College staff at all levels across Institutes and Schools and with colleagues in University Services e.g. RSIO, Planning and Business Intelligence, Library, Human Resources, Finance, IT Services. External Liaising with peers at other institutions and key contacts in government and funding organisations. Problem Solving Exercising creative and innovative skills in problem solving and data visualisation to evaluate requests for data and to decide how best to analyse, interpret and present data from internal and external sources in response to such requests. Designing, analysing, evaluating and providing advice on systems, processes and reports relating to research data to ensure these are optimal. Considering and analysing trends in the Higher Education sector in respect of research related data over multiple timescales. Other About the College and the MVLS Policy & Business Intelligence Team The College of Medical, Veterinary and Life Sciences is home to over 2,200 staff and 6000 students and has an annual turnover in excess of £235M. The College is organised into seven Research Institutes, each focussed on key strategic research themes and delivering several postgraduate degree programmes. Our research generates an annual income of over £120M and is focussed on improving the health and quality of life of humans and animals across the globe. The Policy & Business Intelligence Team in MVLS is dedicated to providing the highest possible standard of support to College academic and administrative staff in the provision and analysis of management information to enable monitoring of performance and to inform strategic and operational decision making across all areas of College business. We will lead the implementation of the College’s research relevant policies and procedures including those related to REF, open access to data and publications, research integrity to ensure that the College’s research is portrayed optimally and in compliance with external drivers and legislation. We are fully committed to the College’s gender equality agenda and will provide administrative support and data analysis to facilitate the achievement and maintenance of Athena SWAN accreditation across the College. Links: MVLS Policy & Business Intelligence Team: http://www.gla.ac.uk/colleges/mvls/supportforresearch/policybusinessintelligence/ University Strategy 2015-2020: Inspiring People, Changing the World: http://www.gla.ac.uk/media/media_410447_en.pdf Research Excellence Framework: http://www.ref.ac.uk Standard Terms & Conditions Salary will be on the Management, Professional and Administrative Grade, level 7, £35,210 - £39,610 per annum. This post is full time and has funding until 31 December 2020. New entrants to the University will be required to serve a probationary period of 6 months. The successful applicant will be eligible to join the Universities’ Superannuation Scheme. Further information regarding the scheme is available from the Superannuation Officer, who is also prepared to advise on questions relating to the transfer of Superannuation benefits. It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment. We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity The University of Glasgow, charity number SC004401. For enquiries regarding this post please contact Ms Alice Gee (tel: 0141 330 8637; e-mail: alice.gee@glasgow.ac.uk) Vacancy Ref: M00805, Closing Date: 24 September 2018
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