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Position: Academic Program Specialist - Mathematics & Statistics Department
Institution: University of South Florida
Department: Mathematics & Statistics Department
Location: Tampa, Florida, United States
Duties: This position is the first point of contact for national and international prospective students in relation to the graduate program. Coordinate and administer the formal admissions process for national and international students in conjunction with the Office of Admissions and the Graduate School. Respond to inquiries from prospective applicants who have submitted applications for assistantships. Advise applicants on the admissions process and solve routine and non-routine admissions problems. Coordinate the preparation, printing and distribution of all recruitment brochures and posters as well as making sure that information packages used to recruit students are current and up to date
Requirements: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
   
Text: Academic Program Specialist-Mathematics & Statistics Department Job ID 15369 Location USF Tampa Full/Part Time Full-Time Regular/Temporary Regular Position Details Please attach cover letter and resume. Complete application in its entirety, including: all work hisotry, education, and any other relevant information. Failure to do so may result in your application not being considered for review. Dept Number/Name : 0-1249-000 / Mathematics & Statistics College Division: Academic Affairs-College of Arts & Sciences Salary Plan: Staff Hiring Salary/Salary Range: $33,000 - $36,000 Position Number : 00005155 Position Summary: The Department of Mathematics & Statistics is seeking an Academic Program Specialist. This position is the first point of contact for national and international prospective students in relation to the graduate program. This position will work closely with the Graduate Admissions Director and the Graduate Program Directors for Mathematics and Statistics. Duties/Responsibilities: Graduate Student Recruitment and Admissions: Coordinate and administer the formal admissions process for national and international students in conjunction with the Office of Admissions and the Graduate School. Respond to inquiries from prospective applicants who have submitted applications for assistantships. Advise applicants on the admissions process and solve routine and non-routine admissions problems. Coordinate the preparation, printing and distribution of all recruitment brochures and posters as well as making sure that information packages used to recruit students are current and up to date. Serve as the resource and first point of contact person for new graduate students upon arrival. Provide and assist applicants with specific information regarding application procedure and deadline for applicable graduate scholarship awards. Prepare and sign GAR's for admissions and denials. Coordinates orientation for new students. Graduate Committee and Director support: Provides support for instruction through administration of course syllabi, class materials, exams, course evaluations, processing course schedules, and maintaining course inventory. Enters information into BANNER/Oasis student database system. Prepares and submits tuitions waivers, processes course permits and registration. Proctors assignments, keeps record and notifies students of scores. Preparation of departmental historical data, preparation of spreadsheets, and creation of graduate forms. TA office scheduling. Other projects as assigned by graduate program director and/or committee. Graduate student liaison: First point of contact to communicate academic program information, prerequisites and course selection. Notifies students with substandard academic grades and issues. Conducts graduation checks. Fulfillment of other student-related administrative requirements. Communicates thesis and dissertation requirements. Assists students and answers any questions, and coordinates appointments with faculty. Serve as a backup to the following roles and responsibilities: textbook adoptions and desk copy ordering, IT support, Inventory Management, Maintenance of Office Equipment (copiers, computers, printers), Physical Plant Work Orders, Secondary Reception Backup, Secondary TA & RA Appointments, Secondary FedEx & Office Supply Ordering. Performs other tasks and projects as assigned. Minimum Qualifications: This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: Bachelor's or Master's degree in Education or a related field. Three or more consecutive years experience in an academic environment in a support role.Experience with university graduate admissions process.Experience working with PeopleSoft FAST & GEMS; BANNER/OASIS. Knowledge of and experience with USF policies and procedures. Special Skills/Licenses/Training/Certifications: The ideal candidate will be a self-starter with a professional attitude, positive demeanor and high work ethic. Excellent organization, time management, oral and written communication skills are essential components of this job. The indidvuals must have the ability to work well in a fast-paced, rapidly changing environemtn adn exercise independent judgement and decision making. Information for Applicants This position is subject to a Level 1 criminal background check. Job Opening Number :15369 Posting Date : 12/22/2017 Posting End Date : 12/30/2017 How to Claim Vet Preference This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION ; such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272. How To Apply Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume. Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position. Click here for additional tutorial information.
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